Terms of Reference for Subject Committees
The Subject Committee is the highest subject-related committee that shall recommend and endorse proposals to maintain currency and relevancy of the curriculum, as well as to foster innovative ideas and practices of teaching and learning in relevant subjects.
The Subject Committee shall comprise of the following:
- Vice Chairperson
- Director General, REC
- Dean, CDC, REC
- Member Secretary
- Unit Head concerned
- Curriculum Developers concerned
- Training Developers concerned
- Representation from school
- Representation from relevant agencies
* Parent and student representatives may be invited where appropriate
- Deliberate on issues concerning the school curriculum in relevant subject areas.
- Recommend and propose curricular changes in the relevant subject areas.
- Form sub-committees and task force as and when required.
- Discuss, initiate and foster innovative ideas and practices of teaching and learning in relevant subjects.
- Review and endorse the standard TLMs Evaluation Form for the use by TLMs Selection Committee.
- Evaluate and endorse textbooks and other TLMs as selected by TLMs Selection Committee for approval by the CTAB.
- Recommend and propose research and professional development activities for teachers.
- Chair the Committee meetings.
- Finalize the meeting agenda.
- Ensure timely finalization and circulation of minutes of the meeting.
- Ensure resolutions of the meeting are implemented.
- Recommend new approaches/developments to teaching and learning of the subjects.
The Director General or the Dean of the REC shall be the Vice Chairperson of the committee. The Vice Chairperson shall be responsible for the following:
- Chair meetings in the absence of the Chairperson.
- Assist the Chairperson in all duties and responsibilities of Committee.
The Member Secretary shall be a Curriculum Developer for the relevant subject. The Member Secretary shall be responsible to:
- Prepare agenda and discussion papers for the meetings in consultation with the Chairperson.
- Inform the members on the venue, time and agenda.
- Record the minutes of the meetings.
- Circulate the draft minutes for feedback and confirmation within two weeks after a meeting.
- Apprise the REC management of the outcome of the committee meetings.
- Be responsible for the planning and execution of the resolutions of the meetings.
- Ensure the safekeeping of all records and correspondence of the Committee.
- Maintain an up-to-date list of members’ contact details.
The roles and responsibilities of the members shall be to:
- Identify and advise on areas for curriculum and professional development.
- Advise on policy gaps and policy review in the Subject.
- Monitor, evaluate and provide feedback on curriculum, TLMs and their implementation.
- Assist in the development of curriculum and TLMs.
- Review and advise evaluation processes on TLMs using approved criteria.
Nomination and Appointment
Term of the Chairperson and Members
The term of the chairperson and members shall be for three years and is extendable for an additional term. In case of the chairperson, the term may still be extended to a third term.
Nomination Criteria of the Chairperson
The Chairperson of a Subject Committee shall be an individual who possesses the following experiences, competencies, skills and personal qualities:
- Academic qualification of at least a Master’s degree, or its equivalence, in the relevant subject area,
- Adequate experience and familiarity with the relevant school curriculum,
- Preferably a senior civil servant working in a relevant organization, and
- Leadership qualities.
Appointment and Resignation of the Chairperson
The appointment and resignation of the Subject Committee Chairperson shall be endorsed by the CTAB.
Nomination Criteria of the Members
The committee members (in case of teachers) shall possess the following experiences, competencies, skills and personal qualities:
- Teaching experience of at least 5 years.
- Sound knowledge of curriculum, assessment, content and pedagogy.
- Good communication skills.
- Proven professional expertise.
- Capacity to carry out research and facilitate Professional Development activities at various levels.
Appointment and Resignation of a Member
- The appointment of Subject Committee Member shall be approved by the Subject Committee.
- The member shall be issued a formal letter of appointment by the Director, REC.
- A member can resign from the subject committee by submitting a letter of resignation to the Chairperson, with a copy to the Member Secretary.
- If a member fails to attend the subject committee meetings for two consecutive times, he/she shall be considered to have resigned.
- Only one-third of the members can resign at any particular time.
Frequency of Meeting
The Subject Committee Meeting shall convene at least once a year. It shall also be convened as and when required.
The participation of two thirds of the members will constitute a quorum.
The decisions shall be taken through consensus of simple majority. In the event there is no consensus, the Chairperson shall make the final call through the exercise of his vote.
Conflict of Interest
The members shall inform and declare conflict of interest prior to any meeting.
Remuneration of the Members
The members shall be paid financial entitlements such as TA and DA as per the existing financial norms.
Appreciation for the Members
Upon resignation of a member, either by having completed the term or otherwise, REC shall issue a formal letter and a certificate of appreciation to the member.